Preparation

• First of all, internal communication - can anyone actually make it on the given date, etc.
• Communicate with the event organisation
  • Send them the technical & hospit^{HHHHhostility} rider
  • Send them the widget to embed on their site
  • Make clear agreements on who is going to provide content
  • Make a risk analysis
  • Make agreements on publicity
  • Make agreements on postproduction
  • Make financial agreements
• Inventarisation of technical setup - make sure there is enough uplink and power!
• Arrange transport to and from the event
• Divide tasks
• Make a timeschedule
• Work out an event-specific disaster plan
• Wipe all media and follow security guidelines to enter the event

At the event

• Meet up with the event organisation
• Check the rider if everything is okay
• Build up
• Meet up, instruct everyone on how to use the gear, discuss the disaster plan
• Make some noise!
• Spam on IRC/Twitter/etc
• Finish the program
• Pack up & transport

After the event

• Upload all raw material to the file repository and wipe media
• postproduction - cut, edit and upload the recordings (don't forget the metadata!)
• Evaluation with the event organisation